Minutes approved as corrected6/29/2023 ![]() ![]() Flynn, Dorsey, and Fine to the committee. Dorsey, the motion to establish the camp, with the pending amendment, was referred to a committee of three to be appointed by the chair with instructions to report at the next meeting. Thomas moved to amend this motion by inserting the word “underprivileged” before “boys.” On motion of Mr. Gordon moved “that the Society undertake the establishment of a summer camp for boys on its lakefront property.” Mrs. After amendment and further debate, the resolution was adopted as follows: “Resolved, That.” Mitchell’s talk, the resolution relating to the use of the Society’s library by nonmembers was taken from the table. Mitchell, whose subject was _.Īt the conclusion of Mr. The President introduced the guest speaker, Mr. This motion and a pending amendment were laid on the table after the chair announced that the guest speaker had received a phone message which would require his early departure. The resolution relating to the use of the Society’s library by nonmembers, which was postponed from the last meeting, was then taken up. Smith, a resolution, which, after debate and amendment, was adopted as follows: “Resolved, That.” The special committee that was appointed to investigate and report on suitable parking facilities near the Society’s building reported, through its chairman, Mrs. The report of the Program Committee was received and placed on file. Brown be admitted to membership in the Society.” The motion was adopted after debate. Johnson, reporting on behalf of the Membership Committee, moved “that John R. The question put by the chair “that the bill be paid” was adopted. The Treasurer reported the receipt of a bill from the Downs Construction Company in the amount of $5,000 for the improvements recently made in the Society’s building. The minutes of the last meeting were read and approved as corrected. Society was held on Thursday, January 4, 20_, at 8:30 P.M., at the Society’s building, the President being in the chair and the Secretary being present. In this situation, whatever the assembly adopted, as amended, must certainly be either included in, or attached as an exhibit to, the minutes of the meeting at which it was adopted.Here are the sample minutes provided in Robert’s Rules of Order Newly Revised, 12th edition, in section 48:8. (we have not released the full set of minutes yet) I have reservations about publishing what we know is incomplete. I chair the assembly committee, so I am responsible (along with the secretary) for ensuring the full set of minutes is as accurate as possible. Whatever the approval status of the minutes was immediately during our assembly, we do a formal approval of the full set of minutes at the next conference - in 2 years. Would it be improper to mark the minutes of that day revised and add a footnote indicating that the revisions to the handbook have been added to the minutes? The concern is that omitting the revisions to this handbook in the minutes (because the minutes of that day were already approved without them) will mean that the organization's members are not made aware of the actual changes (unless they compare the draft to the approved version once it is published). The full conference minutes are distributed to every chapter and posted on the organization's website by the assembly committee. It is a four day conference with daily minutes reviewed and approved the next morning, except for the last day. Most meetings proceed as follows: The chairperson presides over the meeting, remaining as objective as possible Before a decision is made, an item is thoroughly discussed. Following this, the chairperson addresses the items on the agenda. None of the revisions to the handbook were in the approved daily minutes but all other literature approved as amended at the assembly had the changes shown in the minutes. If something is deemed incorrect, it is discussed and corrected before the minutes are approved. The minutes originally stated " Motion to approve the XYZ handbook, as amended - Passed". ![]() ![]() Revisions to the handbook were written during the conference and approved by the delegates and directors. The original motion was to adopt a handbook which had been previously distributed in draft form for review by every chapter of the organization. The debate continues as to the proper way to handle this. ![]()
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